Once you get over a dozen people, it's not much harder to plan for up to a few thousand as long as the place abd budget allow for it. I have some experience with conventions that run from 30-45k people, and that's a lot more work.
Basically, you care a LOT if you know everyone. You CAN'T care quite as much if you don't know everyone, and then if you can't handle the planning on your own, delegation to trusted people lowers the burden further.
I would 100% hire an event planner.
But you still have to care because there is catering involved, tickets, dats, checking that there are enough hotels around + planning transportation for everyone, organizing security, bla bla - not it’s actually a lot, or at least what I envision 😅 if we planned it and it was somewhat large, would you come? I’ll stand in the corner and talk with you 🥰 then when I go mingle for a bit you can chill in a private room that we have set aside just for you so that you don’t feel overwhelmed 😜 A private room might be tricky based on the venue (but I was thinking to rent a beautiful estate) however I think with such an interesting group of people you won’t want to be alone, you WILL WANT TO TALK TO EVERYONE!!! That’s how I feel when I meet try Bitcoiners.
Well, I would crowdsource volunteers to handle specific tasks. That's how the convention I work with does it, abd it's rather effective. (granted, yes also a registered educational non-profit, so there's a lot of legal and accounting stuff to worry about, but not needing that makes it much simpler since you'd just be throwing a big party.)
Oh, I certainly didn't mean to imply that you don't care, but you can leave details to delegates that you trust. For example, I could easily handle coordinating documentation, but you would absolutely NOT want me in charge of decorating decisions. Finding people who can work to their strengths is a sign of a good leader.
Hiring an event planner sure is the easy button... LOL!
Honestly, it would depend on the cost. 5 years is pretty much on my timeline for acquiring my 5+ wooded acres. I might be very land-broke (no house yet to be house-broke! LOL), and therefore not able to spend the coin to attend. Would I like to? Yes.
You would be much too busy to spend your time with a wallflower like myself, but as long as there was a comfy couch or something like a comfy overstuffed arm chair to lounge on, I'd be perfectly amenable to chatting with whomever. I. Will. Not. Dance. (Seriously.)
I'm not *that* bad a gatherings. In fact, it's fun as long as I don't have to do it for many days in a row. I used to be in charge of departments at the convention that dealt directly with 100s of attendees daily for 3 days in a row. I do that well, but after, I would rather not talk to anyone for a week. LOL! So, you don't need to worry about me. I'd be more concerned with actively avoiding cameras.
A quiet room is still a good thing to have. There are several set up around the convention hall. They are pleasant if one needs a break from the press of a crowd, but, for my sake, not necessary, though, it embarrasses me to think that you'd take that into account when planning.
5 years seems like a long time, but, depending on scale, that's good, or, just enough time. Who knows what the world will like like then, but, it us good to hold hope for a better future while working towards it.
Sounds like you know how to plan it 👌
Omg I love your goal to buy land! I always say it’s better to HODL than spend. But let’s see 1 if this is something we actually plan and 2 if it happens I’m sure we will find a way to get you a ticket, it was your idea after all 😊
I could handle coordinating most of it, but not all the planning and certainly not the cohesive, artistic vision you'd want to tie everything together.
